The Ultimate Guide to Filling Out a Lease Form in Alberta

What You Must Include (According to the Alberta Tenancy Act)

Let’s start with the basics. The RTA mandates that certain things be included in every lease agreement:

1. Names & Contact Info

• Full legal names of the landlord and all tenants.

• Include a forwarding address for the landlord and a phone number or email for communication.

  
  

2. Property Address

• Write the exact civic address of the rental unit (unit #, street, city, postal code). No shortcuts.

  
  

3. Lease Term

• Fixed-term (e.g. March 1, 2025, to February 28, 2026) or periodic (month-to-month).

• If it’s fixed and no renewal clause exists, the tenant must vacate at term-end with proper notice.

  
  

4. Rent Amount and Due Date

• Include:

- Amount (e.g. $1,250/month)

- Due date (e.g. 1st of each month)

- Payment method (e.g. e-transfer, post-dated cheques)

- Late fees (maximum $40 one-time or 5% of rent — per RTA guideline)

5. Security Deposit

• Amount must be no more than one month’s rent.

• State the exact amount and that it will be held in a trust account.

• Must include terms for interest (minimum 0% or government rate).

  
  

6. Utilities & Responsibilities

• Specify who pays for:

- Gas

- Electricity

- Water/sewer/garbage

- Internet/cable

• Also include snow removal, lawn care, etc.

  
  

7. Rules and Obligations

Clearly outline:

• No smoking or vaping rules

• Pet policy

• Quiet hours

• Parking restrictions

• Tenant insurance requirement (recommended)

  
  

What to Leave Out (Unless You Want Legal Headaches)

Certain things either violate the Act or are legally unenforceable:

1. "No 24-Hour Notice Required" Clauses

• Illegal. Landlords must always provide 24-hour written notice to enter a unit.

  
  

2. Automatic Renewal Without Conditions

• You can’t bind someone into renewing automatically without giving them a choice. Silent renewals aren’t enforceable unless written consent exists.

  
  

3. Waiving Tenant Rights

• Any clause trying to waive the tenant’s rights under the RTA (e.g. right to a habitable unit, proper notice, dispute process) is void.

  
  

4. Non-refundable Deposits

• All deposits (pet, key, security) must be refundable unless clearly outlined otherwise and still must follow the RTA. “Non-refundable” terms may be considered illegal.

  
  

Pro Tips for a Bulletproof Lease

• Use Alberta-specific lease templates — not generic ones from the internet.

• Attach a move-in inspection form — legally required and must be signed within 7 days of occupancy.

• Include a Maintenance & Emergency Contact section for clarity.

• Use plain language, especially with rules or fees. If it sounds confusing, a tenant can later argue they didn’t understand it.

• Digitally sign (if both parties agree) or physically sign and date. Keep a copy for each party.

  
  

Understanding the Importance of a Well-Written Lease

A well-structured lease agreement is essential for both landlords and tenants. It sets clear expectations and minimizes misunderstandings. When both parties know their rights and responsibilities, it fosters a positive rental experience.

Common Mistakes to Avoid

Landlords often make mistakes when drafting leases. Here are some common pitfalls to avoid:

• Vague Language: Avoid ambiguous terms. Be specific about rules and obligations.

• Ignoring Local Laws: Always stay updated on local regulations. Laws can change, and it's crucial to remain compliant.

• Neglecting to Update: If circumstances change, such as a new tenant or property modifications, update the lease accordingly.

  
  

Download a Free Alberta Lease Template

Need a lease template that’s already pre-filled with all the legal stuff and none of the junk? Grab one in our Landlord Toolbox — always free, always RTA-compliant.

Final Thought

A well-written lease protects both you and your tenant. It avoids disputes, sets clear expectations, and keeps you compliant with Alberta’s laws. Don’t cut corners — your future self (and your sanity) will thank you.